© Hamilton Fraser 2021. First, to simply and pleasantly welcome them to their new home. Here is a list of topics you might want to consider. Providing new commercial tenants with a simple, but thoughtful, welcome package helps set the tone for the future. From then on, new Private Residential Tenancies will not require a Tenant Information Pack. Keep in mind that it’s a template, so you’ll need to edit the information. On the Day: We’re there to welcome you with those all-important front door keys as well as a handover pack. Hi [Tenant Name], I’m so glad to be welcoming you to the property. The goal of the inventory is to establish and record the condition of the property at the start and end of the tenancies. Think about giving it to them in person, too. Please note that with immediate effect (Monday 21 December 2020) we are only responding to emergency repair requests. Here’s a list of the essentials you should include in any welcome pack when you meet new tenants. that contains tips and practical information. Welcome Letter Define any of the terms or abbreviations used within the documents for consistency, 3. This is a “Welcome and Induction Pack” to get you started on finding your way about the University, the Student Services Department and your Section or Service. A comprehensive, detailed and well thought out welcome pack is a great way to make that happen. This is your Tenant Welcome and Information Pack. Welcome Letter to New Tenants . 2. smart housing group: new ‘tenants’ welcome pack contents: 1. disclaimer. This website uses cookies to improve your experience. Friends and family loving your new Bovis Home? Now that you have moved in to your new property, please find outlined below some of the steps we recommend you take as you settle in. You also want to provide a bit of information on the neighbours. As we’ve mentioned before, many of today’s renters are looking for more than just a roof over their heads. Many insurers (including Hamilton Fraser Total Landlord Insurance) also won’t insure a rental property without a tenancy agreement. Your tenants may or may not be familiar with the local area. HAL 120 AL Registered Scottish Charity No. PF000192 Member of Property Managers Association Scotland Member of Scottish Federation of Housing Associations, Grampian Housing Association | Let's Choose | TLC Housing Maintenance, Huntly House, 74 Huntly Street, Aberdeen AB10 1TD, E: info@grampianhousing.co.uk | info@letschoose.co.uk | info@tlc-hm.co.uk, Improvement programme (cyclical & major repairs), Coronavirus (Covid-19) FAQs - support for tenants, Coming Soon @ Burnside Village - the housing solution for keyworkers, Homes for mid-market & market rent - who qualifies, Useful links to info and advice organisations, Contact Grampian Housing Association - Feedback form, The Housing (Scotland) Act 2014 - Guide for Tenants (produced by TIS & TPAS Scotland), Scottish Secure Tenancy (SST) Rights Housing Scotland Act (2014) Changes, Housing Benefit and Universal Credit Contacts, The Rental Exchange - Tenant Information Brochure, Thistle Tenant Risks - Home Contents Insurance Scheme, Grampian Housing Association 'STAY PUT' …, Rent Freeze Announced for 2021/22 by Gra…, New wellbeing days launched by Grampian …, Please call 0300 123 9279 to contact us …, Adverse impact of Covid-19 on tenants re…, Approval to Move to Tender Stage for Maj…. Tag @bovishomes to show us your lovely new home. These cookies will be stored in your browser only with your consent. HFIS plc is authorised and regulated by the Financial Conduct Authority. A Welcome Pack is available to every new tenant who takes up a tenancy with Perth & Kinross Council. You should provide meter readings at the start of the tenancy as part of your inventory, but you may also wish to record the location of electricity and gas meters in your welcome pack for future reference. Download. You don’t need us to tell you that. It makes him aware of the rules he has to follow to avoid any inconvenience to others around. Or call us on 0800 63 43 880. Every property is different and many homes, especially those that aren’t new-builds, have certain quirks that it’s helpful to know in order to prevent issues like condensation or damp. OpenDocument Text (ODT) format. Especially when paired with a bottle of wine or a box of chocolates. Oral agreements don’t mean much in a court of law and if you end up in a dispute with your tenant without a tenancy agreement in place, you don’t have much of a legal footing. We also use third-party cookies that help us analyze and understand how you use this website. Learn More. Often this will be as little as preventing it from becoming overgrown. A New Tenant Pack is provided to every tenant when they sign for a new house. The first thing to include is a welcome letter. 20+ FREE TENANT Templates - Download Now Microsoft Word (DOC), Google Docs, Apple (MAC) ... New Tenant Application Form. Or call us on 0800 63 43 880, Email: enquiries@hamiltonfraser.co.uk If you’re creating a hotel or guest welcome pack, make sure to include the rep or reception contact number on here. 3. essential contact information and map. Download. It often takes the form of a ‘check in’ report and a comparative ‘check out’ report. You may also want to leave them a dehumidifier, with instructions on how to use it. It provides you with helpful information on issues about your tenancy and also signposts you to organisations we work with who may be able to advise you about saving with a credit union, getting the best tariff for your gas and electricity and affordable home contents insurance. Wednesday 3 February – 12.15pm update tenancy.govt.nz . There are additional regulations for HMOs, such as providing fire escapes and fire extinguishers. Feel free to use this one to get started with writing your own. When selling a freehold by public auction, you’ll need to serve Section 5B Notices on qualifying tenants to offer them the Right of First Refusal. Tenant Welcome & Information Pack This is your Tenant Welcome and Information Pack. Home » Knowledge Centre » How to create the perfect welcome pack for new tenants. Tenancy agreements can be hard to write from scratch but letting agents will usually be able to provide a template you can repurpose if you need to. New tenants will often pop their head around the door and say hello, but a small amount of information in advance can help them get a sense of who they’re living alongside. This website uses cookies to improve your experience while you navigate through the website. Email address. It is mandatory to procure user consent prior to running these cookies on your website. Hamilton Fraser is a trading name of HFIS plc. Reports can be compiled by anyone but where they are prepared by a landlord or letting agent the tenant’s signature is a MUST. Elstree Way Section 5B. Landlords who are particularly safety conscious may want to provide a burglar alarm as well. This covers two functions. Welcome Letter for New Tenants. EXAMPLE. Learn More. Tenants will have their rents frozen for the next year following the decision of the Association’s Board not to apply a rent increase on the 1 April 2021. 4. smart housing group’s terms and conditions of . is a must. Any photos which are not included in the main report should be, 7. You also have the option to opt-out of these cookies. Image: dsgnblog.com . You’re responsible for the [include specifics] utilities. You must allow the tenant the opportunity to see and sign the reports, 7. Housekeeping advice is particularly useful if you’re renting to younger tenants. A tenancy agreement is essentially a contract between you and your tenant. Your tenant should have already signed the tenancy agreement before move in day, but it’s nice to include a copy of the agreement in the welcome pack so they have another copy to refer to. Any change between the two is recorded and evidenced, making deposit deductions simpler to carry out and making disputes easier to settle – it’s hard to argue with photographic evidence. The Tenant's Welcome Letter is an informal introduction to your tenant and lays down the foundation for a great landlord/tenant relationship. If you are creating your own, here’s a handy list of suggested contents from GOV.UK: For more information, Citizens Advice have plenty of great advice for landlords and tenants. But when it comes to moving in day, there are a number of first impressions being made. Tenant's Welcome Letter Template What is this document? A tenant welcome letter is expandable and will transform into a tenant handbook if you have the inclination. In many cases the tenant may be moving into an area he or she is unfamiliar with. 1st Floor, Premiere House The location of the stop tap for the plumbing and the numbers to call in the event of a utilities fault or emergency (such as a water or gas leak) should also be included. Providing tenants with modern and secure doors and windows is a must. According to Suzy Hershman, Head of Dispute Resolution at, , most deposit disputes are won or lost on the quality of the inventory documentation. If you’re selling a freehold privately, you’ll need to serve Section 5A Notices on qualifying tenants to offer them the Right of First Refusal. If you’re providing any appliances or white goods, such as fridges or washing machines, it’s a good idea to include the manuals for these. Many insurers (including. ) WD6 1JH. I want to provide you with some information to help your move go smoothly and make you feel more at home. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. also won’t insure a rental property without a tenancy agreement. But it’s also important to make sure that your tenants understand how to use the security measures you’ve installed. How to create the perfect welcome pack for new tenants, A tenancy agreement is essentially a contract between you and your tenant. We bolded information that you’ll need to update. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. Fax: 0345 310 6301, Hamilton Fraser Life as a new Bovis Home owner: We’d love to see how you’re settling in. 2. introduction. Necessary cookies are absolutely essential for the website to function properly. Every rental property has to comply with certain fire safety regulations, these include providing a fire risk assessment and installing carbon monoxide and fire alarms. Every rental property has to comply with certain, , these include providing a fire risk assessment and installing. This festive season our Aberdeen and Elgin offices will close at 12 noon on Thursday 24 December 2020 and will re-open at 9am on Tuesday 5 January 2021. We hope you find what you are looking for but if you need further information please contact the Customer Response Unit on 01224 202900 or email info@grampianhousing.co.uk. Recommendations of local pubs, restaurants, parks, gyms or nice walks nearby are likely to be appreciated by tenants of all ages. You may also want to include general gardening tips and advice for your tenants to help them look after the garden. It’s important to get things off on the right foot. It shows that you are a considerate property manager who cares about the property and the tenants occupying the premises. In the initial stages of meeting with your new client, did … 4 A checklist to run through with a new starter to help them settle into your workplace. Area information. You'll find your Tenant Welcome Pack waiting for you when you move into your new home. There are additional regulations for HMOs, such as providing fire escapes and fire extinguishers. If you want to make yours as watertight as possible, here are seven tips she provided for us, 5. An additional insert 'asbestos in the home' provides information about asbestos that may be found within a property. Some of these documents you will need to provide, whereas others are available to you as guidance for your tenants as members of the Cornwall Responsible landlord Scheme. Section 5A. Reports can be compiled by anyone but where they are prepared by a landlord or letting agent, To help you look after your property we have designed a series of. Landlords who are able to add value, even in small ways, are more likely to build a strong relationship with their tenants which may encourage them to stay on for longer. Here’s a list of the essentials you should include in any welcome pack when you meet new tenants. is another way of helping your tenants protect their wellbeing and your property. After the tenancy agreement, your inventory is the second most important document that you and your tenants need to sign and have a copy of. If you want to make yours as watertight as possible, here are seven tips she provided for us in a previous post: 2. First impressions count. Offer a Warm and Friendly Greeting. But it’s also important to make sure that your tenants understand how to use the security measures you’ve installed. These cookies do not store any personal information. new tenants welcome pack. Your letter sets the tone for communication between residents and management. This tenant welcome note templateis simple but very well presented, to give the tenant complete guidance about the available facilities in the new place, payment of rent and initial set up of utilities. Every landlord wants their property to be looked after and the more support that you can give your tenants the more likely they are to take care of your property. Any photos which are not included in the main report should be digitally dated and, if not, signed and dated by your tenant (tip: check your phone/device/camera settings), 6. Utilities. What Should be in the Tenant Application Form? Details Find out more about hiring staff. The Association’s Board of Management has approved a proposal to progress to tender stage for the... Scottish Housing Regulator No. Your New Home p2 • Inventory and schedule of condition • Utilities • The Role of Comfort Lettings as your Landlord’s Agent • Furnishings • Insurance • Rubbish and recycling • Pictures and mirrors • Communal areas • Parking • Utility metres, stopcock and fuse board • Telephone and TV licence Your tenancy p5 �

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